Resignation Letters

Today, the concept of "job for the entire life" is a phrase that was forgotten by the workers of actual generations. The labor mobility is a constant in the world of the companies and workers, in this way; the most polite way leaving the job is present a resignation letter, this type of letter is used most frequently in these situations. The reason of resign can be many but the way of express these reasons in a letter will express courtesy and gratitude to your work center. However, the last letter that you write to your work, have to contain important points:

What is a Resignation Letter?

A resignation letter is a formal document in which the author makes his/her official resignation from a position or office. It is usually handled to a direct supervisor.

How to Write a Resignation Letter

Resignation letter

The final objective of a resignation letter is to describe the reasons in a short and concise form; here we have some advices to write a letter:

  1. In the first part of any resignation letter is recommendable write a paragraph of gratitude to the company, the department and the boss who allowed your professional develop working in his area.

  2. You have to explain the mention of resign and the motives to take this decision, for example: a change of residence to another city, you just received a job offer with better wage, among others.

  3. The anticipation is other primordial factor at the time of writing the resignation letter; communicate the date of cessation of labor is important. Is necessary to send the resignation letter with this information three or four weeks before the date of cessation.

It is recommendable to keep contact with your former boss and old co workers when you will be in a new work, too because they can help you at the time of write a letter of recommendation for apply to future jobs and face of better form jobs interviews.

Why should I Always Hand in a Resignation Letter?

First of all: Keep good relations with the employer and organization you have been working with, in order to keep certain benefits intact (letters of recommendation, references, etc.).

Even though an oral resignation may be acceptable in some instances, a resignation letter can be filed by both the employer and the employee and be used for legal reasons if is required.

Resignation letters are also important because the employee can use them to anticipate the date when he/she is definitely leaving the position, thus, giving the employer the time to find an appropriate replacement.


Not necessarily. Whenever you are resigning because of a problem at the company it is better not to include it in the letter; in case you feel like talking about it then do it in private. It is very acceptable to include your reasons in the letter when they are positive ones (a better opportunity, an important trip, etc.) but not mandatory.


Resignation Letter Nº1

California, August 18, 2003
3M, S. A.
Silicon Valley
State of California
United State of America

Dear Sirs Mark Trieber:

Hereby, I inform my decision to terminate the employment relationship that I have with the company since June 2000.

This decision response to strictly professional reasons, I hope and wish that you could comprehend and lead me to develop my career in another business sector.

I inform you that according to the limit established by law, the next September 16, 2003 will be my last day in the company.

Similarly, I want to thank the professional opportunity that you gave me at the time, and the good working environment and human that that have been characteristics of the company during these years.

Henry Page
Graphic designer


PENNY LANE ST, 240, 2 º H
Att. Department Staff
Ref: AGV
50003 - Liverpool

Southampton, June 15, 2003.

Dear Sir John Blenon,

Thank you for the trust of gives me the post of Head of Informatics Industries Noriega.

As I informed you at the last interview with you, last month, I was taking part in other selection processes. Unfortunately last week I accepted the offer that made to me Editorial Aragon and on Monday I made my debut as Head of Computing. The post that you offer me is interesting and its retribution. However, it's a shame that I've already committed, because of having reached its bid a few days before, at this time would I be a member of Noriega Industries. Anyway, do not rule out the possibility of return you to offer my candidacy in the future.

I reiterate my appreciation for all his attentions during the selection process, and that gives me satisfaction to have received a firm offer on your part.

Sincerely your

Bill Blates
Computer Engineer